I’m asked all the time when a small business owner should hire employees – and there’s really no easy one-size-fits-all answer. You have to determine that for yourself based on your income and overhead. But I will tell you that I have completely revamped how I work with team members, and you can too! Let’s take a look at 4 ways to create a lean-and-mean productive team:
1. Make a list of all your tasks and jobs required in your company. Remember what I always say: You should spend 80% of your time on the thoughts and activities that will produce the most results (aka MONEY) for your business. So look at that list and mark the things you need to do to make your company money or that require your skills. If an activity doesn’t give you a strong return on investment, then you should not be the one doing it. You have to assign tasks that you should not be performing to other people. That’s going to make your company more productive. After all, if you are the most important asset your company has, can you really afford to be the one taking out the trash or cleaning your office? Making that list will help you focus on where you need help.
2. Once you know you have job duties that you should pass on to someone else, it’s time to decide what type of person can handle them for you: an outsourced hire or an employee. The advantages of outsourcing include: getting specialized experts for a fraction of the cost. You also don’t have to pay for insurance, retirement, payroll taxes, office supplies, a workstation or a computer. In most cases, you pay when the work is complete. And you don’t have to manage anyone in-house. I outsource things in my company like bookkeeping, web design, IT help, graphic design and more.
There are advantages to having an employee, of course. You have someone to work with you and to bounce ideas off of. They are on-call immediately and can help when there’s an issue. Once they’re trained, they know the “ins and outs” of the business and can help make decisions without your guidance, which comes in handy when you need to take time off. Once you really think about the pros and cons of outsourcing versus having an employee, you need to do a cost/benefit analysis to determine which type of employee makes the most sense for your budget and your needs. You may want to use a hybrid, like I do, with employees handling some jobs, and other things being outsourced.
3. Think global rather than just local. In today’s world, your team doesn’t even need to be in the same place – you can hire the right person for the job, regardless of where they’re based. As many of you know, I have full-time team members in different states, and my outsourced people are in other states, too. Because of today’s technology, we stay in touch and work together just as if we were all in the same office. Having a virtual team allows you to get the best and brightest in the field and not settle for less just because that’s all you can find in your area.
4. Get connected. We are so lucky to have so many tools available to us today that let us connect with people around the world. They also help keep a hybrid work team connected and productive. Some of the tools we use are Studio Webware, Asana, Dropbox, Skype, Google calendars, Time Tracker, and more. It creates a seamless work system that feels as if we’re all working in the same office.
You’ll also have to meet and check in with your team a little more often just because you aren’t sharing the same office space and you don’t have the luxury of gathering around the water cooler or break room and casually discussing topics. Organize time when your team can socialize and get to know each other and build a relationship that will last.
Building a team, like building a company, takes some work and time but if you put these ideas into place, you should end up with a more productive and smoother-running company in the long run. Let me know what you think in the comments section below!